Business email
How to set up email on your domain
A professional address like hello@yourbusiness.com.au builds trust. You already need a domain; this guide covers how to get email on that domain, what it costs, and how to connect the DNS settings.
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How to get email with a domain name
Your domain and your email are connected through DNS, but you pay for them separately.
First, choose an email provider (Google Workspace, Microsoft 365, or your registrar basic email). Second, create the mailboxes you need. Third, add MX records at your domain registrar or DNS host so incoming mail routes to that provider.
The domain registration you already paid for does not include email by default. Email is its own subscription, usually billed per user per month.
How it works
Steps to set up domain email
If you are asking "I have a domain name, how do I get email?" follow this order.
- 01
1. Pick an email provider
Google Workspace and Microsoft 365 are the most common for business. Both give you Gmail or Outlook on your own domain, calendar, and apps. Registrar email (from GoDaddy, VentraIP, etc.) is cheaper but more basic. Compare per-user monthly cost and what you actually need.
- 02
2. Sign up and verify your domain
Create an account with your chosen provider and add your domain. They will ask you to prove you own it, usually by adding a TXT record to your DNS. Do this in your registrar control panel where you manage the domain.
- 03
3. Add MX records
MX records tell the internet where to deliver email for your domain. Your email provider gives you the exact MX hostnames and priorities. Add them in DNS, remove or lower priority on any old MX records so mail does not split between providers.
- 04
4. Create mailboxes and test
Set up addresses like info@ or yourname@ and send a test to an external account (Gmail personal, etc.). If mail does not arrive, wait for DNS propagation (up to 48 hours) and double-check MX values.
- 05
5. Set up sending (SPF and DKIM)
Most providers walk you through SPF and DKIM records so your mail does not land in spam. Add these TXT records in DNS alongside MX. Skipping this step is a common reason business email gets filtered.
Where to buy email for your domain
You are not really buying a separate "email domain." You buy email service from a provider and attach it to a domain you already own.
Google Workspace and Microsoft 365 are the standard choice for teams that want reliable mail, shared calendars, and mobile apps. Expect roughly $10 to $25 AUD per user per month depending on plan and promotions.
Registrar bundled email is fine for a single basic mailbox on a tight budget. Avoid confusing "email hosting" upsells at domain checkout unless you know what you are getting.
SiteSubs does not include email in the $800 build or $20/month hosting. You subscribe with Google, Microsoft, or your registrar directly. I can help add MX and verification records when you connect everything.
How to get Gmail with your domain name
Gmail with your own domain means Google Workspace (formerly G Suite), not a free @gmail.com account.
Sign up at workspace.google.com, add your domain, verify ownership via DNS, then set Google MX records. Once that propagates, you log in at Gmail with your custom address.
The interface is Gmail; the address is yours. You pay Google monthly per user. This is separate from your website, your domain renewal, and any SiteSubs hosting.
Questions
Frequently asked questions
Ready when you are
Website and email both to sort out?
I build the site and handle hosting. You keep the domain and email accounts in your name; I can help wire up DNS so everything works together.
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